The DSEA Membership Policy was designed to provide members with specific details on the organizational structure, membership criteria, membership approval and the responsibilities of being a member. This policy is governed by the Membership Committee.

Membership Committee Composition:

• A Chairperson appointed by the Board of Directors;
• A staff representative.
• The DSEA Chair shall serve ex—officio;
• One or more members—at—large, to a maximum of 6 members.

Membership Standing Committee Responsibilities :

• Hold regular membership committee meetings at least 4 time per calendar year
• Ensure renewal notices are sent out to the membership at least 60 days prior to membership expiration date
• Develop the content of a membership package for distribution to potential members

Criteria for Membership Approval:

• Companies, institutions or persons must be actively engaged in the energy or environmental industries
• They also must focus on and demonstrate sustainability principles, and subscribe to the Vision and Mission of the DSEA
• Service related companies that demonstrate energy sustainability
• Provide direct services to the energy industry; for example Engineeringfirms or contractors

Membership Approval Process:

• Completed membership applications are sent to the staff representative on the Membership Committee for review, any errors of omissions on the application will be followed up on and corrected
• Completed membership applications once reviewed by the staff representative, will be sent to the Membership Committee to be reviewed and voted on
• Membership can be approved by the Membership Committee if the applicant fits the criteria for membership approval outlined below
• A simple majority of the membership committee (4 members) needs to be in attendance (in person or via teleconferences or by Proxy) in order to approve membership
• If the applicant does not fit the criteria then the Membership Committee will make a recommendation to the Board, and the Board will make the final decision on the applicant’s membership
• Once membership is approved, an updated report indicating the details of the new members must be provided to the Board at the next board meeting
• Membership can be denied, withheld or revoked at the sole discretion of the DSEA Board

Member Responsibilities:

• Be informed
• Attend meetings
• Propose motions and resolutions
• Speak, vote or to delegate representation; to hold accountable those to whom authority is delegated, and to exercise all rights and privileges vested in the membership by law, by these by­laws and the adopted rules of the organization

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